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Terms of Service

Version 7 · Effective Date: November 12, 2026

What changed in Version 7: Section 1 now covers takeoff, estimate, and proposal drafts (“Estimating Outputs”) as advisory outputs; uploaded project files are deleted automatically 12 months after a project’s last activity (Section 5); new sections on Quality Data, Customer Pricing and Price Benchmarks (sharing your prices is opt-in and off by default), Bid Results, and Jurisdiction, Utility, and Reference Data, plus an acceptable-use rule against bulk extraction of Bidprobe reference data (Sections 4 and 5). Version 6 continues to apply to accounts created before Version 7 was posted until November 12, 2026. Accounts created after posting accept Version 7 at signup.

These Terms of Service (“Terms”) govern access to and use of the Bidprobe platform, website, software, reports, and related services (collectively, the “Service”) operated by 3314602 Nova Scotia Limited, operating as Bidprobe Estimating (“Bidprobe,” “we,” “our,” or “us”).

By creating an account, uploading documents, purchasing a review, accessing a report, or otherwise using the Service, you agree to be bound by these Terms.

If you do not agree to these Terms, do not use the Service.

Acceptance is recorded at account creation and upon each material revision of these Terms. Where an individual accepts on behalf of an organization, the organization is bound (Section 10).

1. Description of Service

Bidprobe provides an automated advisory review platform for electrical construction bids and estimates.

The Service analyzes project documentation submitted by users, including but not limited to:

The Service may generate findings, observations, recommendations, risk scores, review-completeness scores, requests for information (RFIs), value-engineering suggestions, bid strategy commentary, estimated cost impacts, and other advisory outputs.

The Service may also produce quantity takeoffs, bills of material, labor-hour and material-cost estimates, bid totals, permit-fee and utility-requirement summaries, and draft proposals, quotations, and bid-form checklists (“Estimating Outputs”). Estimating Outputs are drafts prepared to assist the user. The user is solely responsible for checking every quantity, price, rate, markup, inclusion, exclusion, and total before relying on or submitting them, and for the content of any proposal or bid the user submits. Estimating Outputs are advisory outputs for all purposes of these Terms, including Sections 2, 6, and 11.

Bidprobe is not:

The Service is advisory only.

Users remain solely responsible for all estimating decisions, bidding decisions, pricing decisions, contractual commitments, procurement decisions, construction decisions, and project outcomes.

2. No Professional Advice

All outputs are informational and advisory only.

Bidprobe does not guarantee the accuracy, completeness, suitability, legality, constructability, profitability, code compliance, competitiveness, or correctness of any review, recommendation, finding, score, or report.

No output generated by the Service shall be relied upon as the sole basis for any bid, proposal, contract, pricing decision, procurement decision, or construction decision.

Users are solely responsible for independently reviewing and verifying all information before acting upon it.

Nothing provided through the Service constitutes engineering advice, architectural advice, legal advice, accounting advice, insurance advice, professional estimating certification, or any other regulated professional service.

3. User Representations and Warranties

By using the Service, the user represents and warrants that:

  1. The user is at least 18 years old.
  2. The user has authority to enter into these Terms.
  3. The user has authority to upload, submit, store, process, and analyze all documents provided to Bidprobe.
  4. Uploading the documents does not violate any contract, confidentiality obligation, law, regulation, court order, or third-party right.
  5. The user has all necessary permissions from the project owner, contractor, subcontractor, supplier, consultant, or other relevant party to provide the documents to Bidprobe.
  6. The user is a contractor, estimator, project manager, owner, employee, consultant, or authorized representative with a legitimate business purpose for accessing the Service.
  7. The user understands that Bidprobe reviews only the documents submitted and cannot evaluate documents that were omitted.
  8. The user will independently verify all findings before relying upon them.
  9. The user is not located in a prohibited jurisdiction and is not subject to applicable sanctions restrictions.
  10. The user will comply with all applicable laws relating to use of the Service.
  11. The Service is offered solely for business use. The user represents that they are acquiring the Service for business purposes and not as a consumer.

4. Acceptable Use

Users shall not:

Bidprobe may suspend or terminate accounts at any time for suspected violations of this section.

5. Customer Documents and Data Rights

Customer Ownership

Users retain all right, title, and interest in and to the original documents, files, drawings, specifications, estimates, addenda, quotations, and other materials uploaded to the Service (“Customer Documents”).

Bidprobe does not acquire ownership of Customer Documents.

Nothing in these Terms transfers ownership of Customer Documents to Bidprobe.

License to Process Customer Documents

Users grant Bidprobe a worldwide, non-exclusive, royalty-free license to host, store, reproduce, transmit, analyze, process, modify, and otherwise use Customer Documents solely as reasonably necessary to:

No Model Training on Customer Documents

Bidprobe does not use Customer Documents, or outputs derived from an identifiable customer’s documents, to train artificial-intelligence or machine-learning models, whether Bidprobe’s own or any third party’s, and Bidprobe’s AI subprocessors are contractually restricted from doing so. “Improving the Service” as used in these Terms and the Privacy Policy means refining prompts, review methodologies, checklists, and software using anonymized and aggregated usage information and quality metrics — not model training on customer content.

Document Deletion

Users may delete a project at any time through the Service. Deletion permanently removes the project’s uploaded documents and generated reports from production systems within thirty (30) days, and from encrypted backups in the ordinary backup rotation thereafter. Bidprobe may retain records it is legally required to keep, minimal billing and usage metadata, and anonymized aggregated data that does not contain Customer Document content.

Automatic Deletion of Uploaded Files

Bidprobe automatically deletes the uploaded files of a project (drawings, specifications, addenda, quotations, and other Customer Documents) twelve (12) months after the project’s last activity. Documents uploaded for a free review are deleted approximately ninety (90) days after the review completes. Bidprobe will email the account at least thirty (30) days before a paid project’s files are deleted, with a way to download them or to keep the project active.

Reports, takeoff results, bills of material, estimates, issued bid versions, proposals, and Bid Results are not removed by automatic deletion. They are kept while the account exists, unless you delete the project, so that you keep a record of what you bid. Quality Data and anonymized aggregated data are handled as described in this Section. Once uploaded files are deleted, features that need them, such as re-running a takeoff or comparing an addendum against the original drawings, are no longer available for that project.

Bidprobe Ownership of Derived Data

As between the parties, Bidprobe exclusively owns all right, title, and interest in and to any information, data, insights, analytics, benchmarks, models, methodologies, reports, statistics, patterns, trends, scoring systems, market intelligence, and other materials generated, developed, derived, inferred, or created through operation of the Service, provided such materials do not identify a specific customer or disclose Customer Documents in identifiable form (“Derived Data”).

Derived Data consists of statistical, methodological, and aggregated information and does not include Customer Documents, extracts of Customer Documents, or any content from which a customer’s documents, projects, bids, or pricing could reasonably be identified or reconstructed.

Derived Data includes:

Platform Improvements

Bidprobe exclusively owns all improvements, enhancements, modifications, refinements, review methodologies, prompts, workflows, algorithms, scoring systems, and platform intelligence developed through operation of the Service, subject to the No Model Training on Customer Documents commitment above.

Anonymized and Aggregated Data

Bidprobe may create, collect, use, analyze, publish, commercialize, license, and otherwise exploit anonymized and aggregated data derived from Customer Documents and use of the Service.

Such data must not identify a specific customer, project, bid, contractor, supplier, or individual.

Anonymized and aggregated data shall be owned exclusively by Bidprobe.

Quality Data

The Service records how its outputs are used and corrected, including quantity edits, accepted, rejected, or added lines, error categories, confirmations or changes to suggested item matches, and similar signals (“Quality Data”). Bidprobe may retain and use Quality Data to measure and improve the accuracy of the Service, to refine prompts, methodologies, and software, and to produce accuracy metrics.

Quality Data used outside your account is stripped of customer identity and of Customer Document content. Quality Data in that de-identified form may be retained after a project is deleted. This Section is subject to the No Model Training on Customer Documents commitment above.

Customer Pricing and Price Benchmarks

Material prices, labor rates, markups, and other pricing that you upload, enter, or that the Service reads from your supplier quotations or price files (“Customer Pricing”) are customer-specific confidential information. Bidprobe uses Customer Pricing to prepare your estimates and reports.

Bidprobe will not include your Customer Pricing in any price benchmark, index, or analytics made available outside your account unless your organization opts in through account settings (“Price Sharing”). Price Sharing is off by default. You may withdraw at any time; withdrawal applies to benchmarks produced after the withdrawal.

When Price Sharing is on, Customer Pricing is used only:

Distributors, manufacturers, and other suppliers are never given access to an individual contractor’s Customer Pricing. Price benchmarks are reference information, not quotations or offers.

Bid Results

You may record the outcome of a bid, such as whether you bid, whether you won, the low bid, your bid amount, and the number of bidders (“Bid Results”). Bidprobe may use Bid Results only in aggregated, de-identified form in benchmarks and bid-performance indicators, and will not disclose your bid amounts or outcomes in identifiable form. Bidprobe also compiles bid results published by public owners, which are public records.

Jurisdiction, Utility, and Reference Data

The Service may display permit fees, utility service requirements, inspection requirements, labor units, reference material costs, price indexes, and other information compiled by Bidprobe from public sources or licensed from third parties (“Reference Data”).

Reference Data is advisory. It may be incomplete, out of date, or not applicable to a particular project, and it must be confirmed with the authority having jurisdiction, the utility, or the supplier before you rely on it in a bid. Where available, the Service shows the source and the date each item was last checked.

Bidprobe and its licensors own Reference Data and its compilation. You may use Reference Data within the Service and in estimates and reports you prepare for your own projects. You may not copy, extract, resell, sublicense, or redistribute Reference Data as a dataset or for use outside your own estimating. Reference Data licensed from third parties is provided subject to the licensor’s terms, and those licensors make no warranty to you.

Confidentiality of Customer Information

Bidprobe shall not disclose Customer Documents or customer-specific confidential information except:

Customer-specific information will not be intentionally disclosed in benchmarks, analytics, or market-intelligence products.

6. AI-Assisted Analysis and Model Limitations

The Service relies in part upon artificial intelligence systems, machine-learning technologies, large language models, automated classification systems, document-processing systems, and proprietary review methodologies.

Users acknowledge that artificial intelligence technologies are inherently imperfect and may produce outputs that are:

Artificial intelligence systems may:

Bidprobe does not guarantee that any output is:

Outputs generated by the Service are not independently verified, peer-reviewed, engineered, audited, stamped, certified, or approved by licensed professionals before delivery.

The No Model Training on Customer Documents commitment in Section 5 applies to all artificial-intelligence processing described in this section.

Users shall not rely exclusively upon Service outputs when making bidding, estimating, procurement, contractual, financial, staffing, scheduling, engineering, compliance, or construction decisions.

Independent professional review remains the responsibility of the user.

7. Payments, Billing, and Chargebacks

Payment Processing

Payments are processed by third-party payment processors, including Stripe, Inc. and its affiliates.

Bidprobe does not directly collect or store full payment card information.

By submitting payment information, the user authorizes Bidprobe and its payment processors to charge applicable fees and taxes.

Service Fees

Fees are displayed at the time of purchase.

Unless otherwise stated:

Nature of Purchased Service

The user acknowledges that payment is made for:

Payment is not made for:

The Service is fulfilled when Bidprobe generates and delivers the purchased review.

Chargebacks and Payment Disputes

Users agree not to initiate chargebacks for completed reviews except in cases of:

Users agree to first provide Bidprobe written notice of any billing dispute and allow thirty (30) days for investigation and resolution.

Bidprobe may contest chargebacks and suspend or terminate accounts associated with improper chargeback activity.

Processing logs, account records, report delivery records, and payment records shall constitute evidence of Service delivery.

8. Free Reviews and Paid Reviews

Free Reviews

Free reviews are promotional and informational in nature.

Free reviews may:

Free reviews are intended solely to demonstrate Service functionality.

No warranty of any kind applies to free reviews.

Users acknowledge that free reviews may contain greater limitations, omissions, inaccuracies, and incomplete analysis than paid reviews.

Paid Reviews

Paid reviews provide the advisory scope described on the Service at the time of purchase.

Paid reviews may include:

Purchase of a paid review does not create any fiduciary relationship, consulting engagement, professional-services engagement, or guarantee of performance.

Subscription Entitlement and Fair Use

Unless otherwise stated at the time of purchase, a paid subscription includes a fair-use allowance of twenty-five (25) new projects per month, with re-reviews of an existing project included up to ten (10) per project, subject to reasonable page-volume limits per review as described on the Service. Entitlements may be adjusted prospectively with notice in accordance with the Changes to Terms section.

9. Privacy and Data Practices

Information Collected

Bidprobe may collect and process:

Use of Information

Bidprobe may use collected information to:

Ownership of Derived Data and Analytics

While users retain ownership of Customer Documents, Bidprobe owns all Derived Data generated through operation of the Service.

Derived Data does not include Customer Documents themselves and does not grant Bidprobe ownership of customer-specific project files.

Product Improvement and Platform Development

Bidprobe may use anonymized and aggregated information generated from operation of the Service to improve review quality, improve platform performance, develop new functionality, refine methodologies, and develop benchmarks and industry intelligence — in each case subject to the No Model Training on Customer Documents commitment in Section 5.

No Sale of Customer Documents

Bidprobe does not sell Customer Documents, project files, drawings, specifications, estimates, quotations, or customer-specific confidential information.

Bidprobe may commercialize anonymized, aggregated, and Derived Data that does not identify individual customers, projects, or confidential project information.

Data Retention

Customer Documents and related information may be retained for periods reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, and improve platform performance, subject to the automatic deletion periods in Section 5.

Privacy Compliance

Bidprobe intends to operate in accordance with applicable privacy laws, including PIPEDA where applicable.

Security Measures

Bidprobe maintains commercially reasonable safeguards designed to protect information under its control.

No security measure can guarantee absolute security.

Security Incidents

If Bidprobe becomes aware of a security incident involving personal information and notification is required by law, Bidprobe will provide notice within a commercially reasonable period.

10. Enterprise and Multi-User Accounts

Business Accounts

Where an account is created on behalf of a company, partnership, corporation, or other organization, the individual accepting these Terms represents and warrants that they have authority to bind that organization.

The organization shall be responsible for all activity occurring under the account.

Authorized Users

Organizations may permit employees, estimators, project managers, executives, and other authorized personnel to access the Service.

The organization remains responsible for:

Account Sharing

Unless expressly permitted by Bidprobe, account credentials may not be shared outside the user’s organization.

Bidprobe reserves the right to limit, suspend, or terminate unauthorized credential sharing.

Organizational Liability

All obligations, disclaimers, liability limitations, indemnification obligations, and arbitration obligations contained in these Terms apply equally to:

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

BIDPROBE SHALL NOT BE LIABLE FOR ANY:

WHETHER ARISING FROM:

AND WHETHER OR NOT BIDPROBE WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

WITHOUT LIMITING THE FOREGOING, BIDPROBE SHALL NOT BE LIABLE FOR:

THE TOTAL AGGREGATE LIABILITY OF BIDPROBE, 3314602 NOVA SCOTIA LIMITED, ITS OWNERS, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, AFFILIATES, SUCCESSORS, AND ASSIGNS FOR ANY AND ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE SHALL NOT EXCEED THE TOTAL FEES ACTUALLY PAID BY THE USER TO BIDPROBE FOR THE SERVICE IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT FIRST GIVING RISE TO THE CLAIM.

FOR USERS WHO HAVE PAID NO FEES (INCLUDING FREE-TIER USERS), BIDPROBE’S TOTAL AGGREGATE LIABILITY SHALL NOT EXCEED ONE HUNDRED DOLLARS ($100) IN THE CURRENCY ASSOCIATED WITH THE USER’S ACCOUNT.

THIS CAP APPLIES REGARDLESS OF:

THE PARTIES ACKNOWLEDGE THAT THIS LIMITATION OF LIABILITY IS A MATERIAL BASIS OF THE PRICING OF THE SERVICE.

12. Indemnification

The user agrees to defend, indemnify, and hold harmless Bidprobe, 3314602 Nova Scotia Limited, its owners, officers, directors, employees, contractors, affiliates, successors, and assigns from and against any and all claims, demands, actions, proceedings, damages, judgments, losses, liabilities, costs, and expenses, including reasonable legal fees, arising from or relating to:

The indemnification obligations contained in this section survive termination of the Service and these Terms.

13. No Third-Party Beneficiaries and No Third-Party Reliance

No Third-Party Beneficiaries

These Terms are solely for the benefit of the parties to this agreement and create no rights in any third party.

Nothing in these Terms shall be interpreted as creating any duty, obligation, or liability owed by Bidprobe to any third party.

No third party shall have any right to enforce these Terms.

No Third-Party Reliance

Bidprobe reports, reviews, findings, recommendations, scores, analyses, and outputs are prepared exclusively for the customer who purchased or obtained access to the Service.

No other person or entity may rely upon any Bidprobe output for any purpose.

Without limitation, the following parties are expressly prohibited from relying upon Bidprobe outputs:

The existence, possession, transmission, forwarding, sharing, publication, disclosure, or receipt of a Bidprobe report by a third party shall not create any duty of care, contractual relationship, professional relationship, reliance interest, or liability on the part of Bidprobe.

Bidprobe expressly disclaims all responsibility and liability arising from any third-party use of or reliance upon Bidprobe outputs.

Sharing of Outputs

Users who share, forward, or disclose any Bidprobe output to a third party shall not remove or obscure any report legend or disclaimer, and shall be responsible for informing the recipient that the output is advisory only, was prepared solely for the user, and may not be relied upon by the recipient. The user’s indemnification obligations under Section 12 expressly include claims by any third party who received Bidprobe outputs from or through the user.

No Duty to Third Parties

Bidprobe does not undertake any obligation to verify, update, correct, supplement, monitor, or communicate information to any third party.

Any person obtaining access to a Bidprobe report does so entirely at their own risk.

14. Copyright, Document Ownership, and Takedown Policy

Responsibility for Uploaded Content

Users are solely responsible for all documents, files, materials, data, and content uploaded to the Service.

Users represent and warrant that they possess all rights, permissions, licenses, authorizations, and consents necessary to upload and submit such materials to Bidprobe.

Users further represent and warrant that uploaded materials do not infringe any copyright, trademark, trade secret, contractual restriction, confidentiality obligation, or other proprietary right of any third party.

Copyright Complaints

Bidprobe respects intellectual-property rights and expects users to do the same.

Any person who believes that content submitted to the Service infringes their copyright or other intellectual-property rights may submit a written notice containing:

Bidprobe may request additional information before taking action.

Takedown Procedure

Upon receipt of a facially valid infringement notice, Bidprobe may:

Bidprobe reserves sole discretion regarding the appropriate response to any complaint.

Counter-Notice Procedure

A user who believes content was removed or disabled in error may submit a written counter-notice containing:

Bidprobe may forward the counter-notice to the complaining party and may restore content where appropriate.

Nothing in this section obligates Bidprobe to restore any content.

Repeat Infringer Policy

Bidprobe reserves the right to suspend or terminate accounts belonging to users who repeatedly infringe intellectual-property rights or repeatedly upload content they lack authority to use.

Determinations regarding repeat infringement shall be made in Bidprobe’s sole discretion.

No Obligation to Monitor

Bidprobe is not obligated to monitor uploaded content for copyright infringement, ownership disputes, confidentiality violations, contractual restrictions, or other legal issues.

Users remain solely responsible for ensuring they possess the necessary rights to upload and use content through the Service.

Ownership Disputes

If Bidprobe becomes aware of a dispute regarding ownership, control, confidentiality, or authorization relating to uploaded materials, Bidprobe may:

Bidprobe shall not be responsible for resolving ownership disputes between third parties.

15. Export Control, Sanctions, and Trade Compliance

Compliance With Export Laws

The Service may be subject to Canadian, United States, and other applicable export-control, trade-control, sanctions, and economic-restriction laws.

Users agree to comply with all applicable export-control and sanctions laws when using the Service.

Restricted Persons

Users represent and warrant that neither they nor any person acting on their behalf:

Restricted Jurisdictions

Users shall not access or use the Service from any jurisdiction where such use would violate applicable sanctions, export-control laws, embargoes, or trade restrictions.

Bidprobe reserves the right to restrict or prohibit access from jurisdictions subject to comprehensive sanctions or embargoes.

Prohibited Uses

Users shall not use the Service in connection with:

Suspension Rights

Bidprobe may suspend, terminate, restrict, investigate, or refuse access to the Service if it reasonably believes continued access may violate applicable sanctions, export-control laws, trade restrictions, or governmental requirements.

No Liability for Compliance Actions

Bidprobe shall not be liable for any loss, delay, interruption, suspension, termination, or damage arising from actions taken to comply with applicable export-control laws, sanctions regulations, governmental directives, or legal obligations.

16. Arbitration and Class Action Waiver

PLEASE READ THIS SECTION CAREFULLY.

THE USER AND BIDPROBE AGREE THAT ALL DISPUTES SHALL BE RESOLVED EXCLUSIVELY THROUGH FINAL AND BINDING ARBITRATION.

THE USER WAIVES THE RIGHT TO:

Any dispute arising out of or relating to the Service or these Terms shall be resolved exclusively through confidential, final, and binding arbitration administered under the Arbitration Rules of the ADR Institute of Canada by a single arbitrator. The seat of arbitration is Halifax, Nova Scotia, Canada; hearings may be conducted remotely by videoconference, and neither party shall be required to attend in person.

The arbitration shall be conducted in English.

Notwithstanding the foregoing, either party may instead bring an individual claim in small claims court in their own jurisdiction if the claim qualifies, and this section does not prevent either party from seeking injunctive relief in a court of competent jurisdiction for intellectual-property violations or unauthorized access to the Service.

The arbitrator shall have exclusive authority to determine arbitrability and enforceability of this agreement.

Judgment upon the award may be entered in any court having jurisdiction.

17. Termination

Bidprobe may suspend or terminate access to the Service at any time, with or without notice, for any violation of these Terms or for protection of the Service.

Upon termination:

18. Governing Law

These Terms are governed exclusively by the laws of the Province of Nova Scotia and the federal laws of Canada applicable therein, without regard to conflict-of-law principles.

Any matter not subject to arbitration shall be subject to the exclusive jurisdiction of the courts of Nova Scotia, Canada.

19. Assignment

Users may not assign these Terms without Bidprobe’s written consent. Bidprobe may assign these Terms, in whole or in part, without consent in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets, provided the assignee assumes Bidprobe’s obligations.

20. Severability

If any provision of these Terms is determined to be unlawful, invalid, unenforceable, or void, that provision shall be severed and the remaining provisions shall remain in full force and effect.

To the maximum extent permitted by law, any invalid provision shall be interpreted and modified to achieve the original commercial intent of the parties as closely as possible.

21. Entire Agreement

These Terms constitute the complete and exclusive agreement between the parties concerning the Service and supersede all prior discussions, communications, understandings, proposals, representations, and agreements relating to the Service.

Descriptions of the Service on the Bidprobe website, in marketing materials, sample reports, demonstration videos, and social media are illustrative only, describe capability rather than promise outcomes, and do not form part of these Terms, create warranties, or modify the disclaimers and limitations in these Terms. Sample findings and dollar figures shown in demonstrations are drawn from fictional demonstration packages.

No waiver, modification, or amendment shall be effective unless expressly authorized by Bidprobe in writing or through publication of updated Terms.

22. Changes to Terms

Bidprobe may modify these Terms. For material changes, Bidprobe will provide at least fifteen (15) days’ advance notice by email to the account email address and/or by prominent notice within the Service, stating the effective date. Continued use of the Service after the effective date constitutes acceptance; for material changes affecting paid subscriptions, Bidprobe may additionally require affirmative re-acceptance at next sign-in.

Non-material changes (clarifications, typographical corrections, and changes required by law) are effective upon posting.

The version and effective date of the Terms accepted by each account are recorded by Bidprobe and constitute evidence of acceptance.

If a user does not agree to revised Terms, the user’s remedy is to cancel and discontinue use of the Service before the effective date; Section 7 governs any refund treatment.

3314602 Nova Scotia Limited o/a Bidprobe Estimating

Website: bidprobe.com

Contact: support@bidprobe.com

Effective Date: November 12, 2026 (Version 7)

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