Terms of Service

Version 5 · Effective Date: August 13, 2026

These Terms of Service (“Terms”) govern access to and use of the Bidprobe platform, website, software, reports, and related services (collectively, the “Service”) operated by 3314602 Nova Scotia Limited, operating as Bidprobe Estimating (“Bidprobe,” “we,” “our,” or “us”).

By creating an account, uploading documents, purchasing a review, accessing a report, or otherwise using the Service, you agree to be bound by these Terms.

If you do not agree to these Terms, do not use the Service.

1. Description of Service

Bidprobe provides an automated advisory review platform for electrical construction bids and estimates.

The Service analyzes project documentation submitted by users, including but not limited to:

Drawings
Specifications
Estimates
Bid forms
Addenda
Vendor quotations
Subcontractor quotations
Related project documents

The Service may generate findings, observations, recommendations, risk scores, review-completeness scores, requests for information (RFIs), value-engineering suggestions, bid strategy commentary, estimated cost impacts, and other advisory outputs.

Bidprobe is not:

An engineering firm
An architectural firm
A law firm
A construction management firm
A licensed professional estimating service
A code-compliance authority
A permit authority
A substitute for professional judgment

The Service is advisory only.

Users remain solely responsible for all estimating decisions, bidding decisions, pricing decisions, contractual commitments, procurement decisions, construction decisions, and project outcomes.

2. No Professional Advice

All outputs are informational and advisory only.

Bidprobe does not guarantee the accuracy, completeness, suitability, legality, constructability, profitability, code compliance, competitiveness, or correctness of any review, recommendation, finding, score, or report.

No output generated by the Service shall be relied upon as the sole basis for any bid, proposal, contract, pricing decision, procurement decision, or construction decision.

Users are solely responsible for independently reviewing and verifying all information before acting upon it.

Nothing provided through the Service constitutes engineering advice, architectural advice, legal advice, accounting advice, insurance advice, professional estimating certification, or any other regulated professional service.

3. User Representations and Warranties

By using the Service, the user represents and warrants that:

The user is at least 18 years old.
The user has authority to enter into these Terms.
The user has authority to upload, submit, store, process, and analyze all documents provided to Bidprobe.
Uploading the documents does not violate any contract, confidentiality obligation, law, regulation, court order, or third-party right.
The user has all necessary permissions from the project owner, contractor, subcontractor, supplier, consultant, or other relevant party to provide the documents to Bidprobe.
The user is a contractor, estimator, project manager, owner, employee, consultant, or authorized representative with a legitimate business purpose for accessing the Service.
The user understands that Bidprobe reviews only the documents submitted and cannot evaluate documents that were omitted.
The user will independently verify all findings before relying upon them.
The user is not located in a prohibited jurisdiction and is not subject to applicable sanctions restrictions.
The user will comply with all applicable laws relating to use of the Service.

4. Acceptable Use

Users shall not:

Upload unlawful material.
Upload malicious software, malware, ransomware, viruses, or harmful code.
Attempt to reverse engineer the Service.
Attempt to extract prompts, models, workflows, scoring systems, or proprietary methodologies.
Interfere with platform operation.
Circumvent usage limits.
Use automated scraping tools.
Resell reports as a commercial product.
Use the Service to compete with Bidprobe.
Upload documents for which they lack authority.
Misrepresent project information.
Share account credentials outside their organization without authorization.
Use the Service in violation of applicable law.

Bidprobe may suspend or terminate accounts at any time for suspected violations of this section.

5. Customer Documents and Data Rights

Customer Ownership

Users retain all right, title, and interest in and to the original documents, files, drawings, specifications, estimates, addenda, quotations, and other materials uploaded to the Service (“Customer Documents”).

Bidprobe does not acquire ownership of Customer Documents.

Nothing in these Terms transfers ownership of Customer Documents to Bidprobe.

License to Process Customer Documents

Users grant Bidprobe a worldwide, non-exclusive, royalty-free license to host, store, reproduce, transmit, analyze, process, modify, and otherwise use Customer Documents solely as reasonably necessary to:

Provide the Service;
Generate reviews and reports;
Operate, maintain, secure, and improve the Service;
Develop and improve Bidprobe products, features, and functionality;
Comply with legal obligations;
Enforce these Terms.

Bidprobe Ownership of Derived Data

As between the parties, Bidprobe exclusively owns all right, title, and interest in and to any information, data, insights, analytics, benchmarks, models, methodologies, reports, statistics, patterns, trends, scoring systems, market intelligence, and other materials generated, developed, derived, inferred, or created through operation of the Service, provided such materials do not identify a specific customer or disclose Customer Documents in identifiable form (“Derived Data”).

Derived Data includes:

Estimating benchmarks
Labor-unit benchmarks
Pricing trends
Material-cost trends
Scope-gap patterns
RFI patterns
Risk-scoring methodologies
Bid-performance indicators
Market-level analytics
Industry trend analysis
Statistical models
Review-performance metrics
Aggregated usage data
Platform performance data

Platform Improvements

Bidprobe exclusively owns all improvements, enhancements, modifications, refinements, training methodologies, review methodologies, prompts, workflows, algorithms, models, scoring systems, and platform intelligence developed through operation of the Service.

Anonymized and Aggregated Data

Bidprobe may create, collect, use, analyze, publish, commercialize, license, and otherwise exploit anonymized and aggregated data derived from Customer Documents and use of the Service.

Such data must not identify a specific customer, project, bid, contractor, supplier, or individual.

Anonymized and aggregated data shall be owned exclusively by Bidprobe.

Confidentiality of Customer Information

Bidprobe shall not disclose Customer Documents or customer-specific confidential information except:

With customer consent;
As necessary to provide the Service;
To service providers operating on Bidprobe's behalf;
As required by law;
As otherwise permitted under these Terms.

Customer-specific information will not be intentionally disclosed in benchmarks, analytics, or market-intelligence products.

6. AI-Assisted Analysis and Model Limitations

The Service relies in part upon artificial intelligence systems, machine-learning technologies, large language models, automated classification systems, document-processing systems, and proprietary review methodologies.

Users acknowledge that artificial intelligence technologies are inherently imperfect and may produce outputs that are:

Incorrect
Incomplete
Inconsistent
Outdated
Ambiguous
Misleading
Hallucinated
Based on inaccurate assumptions

Artificial intelligence systems may:

Misread drawings
Misinterpret specifications
Miss scope items
Misclassify documents
Misinterpret code requirements
Fail to recognize project-specific requirements
Generate recommendations that should not be followed

Bidprobe does not guarantee that any output is:

Accurate
Complete
Current
Reliable
Suitable for a particular purpose

Outputs generated by the Service are not independently verified, peer-reviewed, engineered, audited, stamped, certified, or approved by licensed professionals before delivery.

Users shall not rely exclusively upon Service outputs when making bidding, estimating, procurement, contractual, financial, staffing, scheduling, engineering, compliance, or construction decisions.

Independent professional review remains the responsibility of the user.

7. Payments, Billing, and Chargebacks

Payment Processing

Payments are processed by third-party payment processors, including Stripe, Inc. and its affiliates.

Bidprobe does not directly collect or store full payment card information.

By submitting payment information, the user authorizes Bidprobe and its payment processors to charge applicable fees and taxes.

Service Fees

Fees are displayed at the time of purchase.

Unless otherwise stated:

Fees are non-refundable except where required by applicable law. Refunds may be issued at Bidprobe's sole discretion on a case-by-case basis — contact support@bidprobe.com with any billing concern.
You may cancel at any time; cancellation stops future renewals and access continues until the end of the current paid period.
Fees are charged in the currency associated with your account.
Taxes may be applied where required by law.
Payment is due immediately upon purchase.

Nature of Purchased Service

The user acknowledges that payment is made for:

Document processing
Automated analysis
Advisory review services
Report generation
Access to Bidprobe outputs

Payment is not made for:

Guaranteed accuracy
Guaranteed completeness
Guaranteed cost savings
Guaranteed profitability
Guaranteed bid success
Guaranteed project outcomes

The Service is fulfilled when Bidprobe generates and delivers the purchased review.

Chargebacks and Payment Disputes

Users agree not to initiate chargebacks for completed reviews except in cases of:

Unauthorized transactions
Duplicate charges
Material failure of Service delivery

Users agree to first provide Bidprobe written notice of any billing dispute and allow thirty (30) days for investigation and resolution.

Bidprobe may contest chargebacks and suspend or terminate accounts associated with improper chargeback activity.

Processing logs, account records, report delivery records, and payment records shall constitute evidence of Service delivery.

8. Free Reviews and Paid Reviews

Free Reviews

Free reviews are promotional and informational in nature.

Free reviews may:

Analyze only a subset of uploaded documents
Omit findings
Omit remediation recommendations
Omit detailed cost impacts
Omit supporting evidence
Omit risk explanations

Free reviews are intended solely to demonstrate Service functionality.

No warranty of any kind applies to free reviews.

Users acknowledge that free reviews may contain greater limitations, omissions, inaccuracies, and incomplete analysis than paid reviews.

Paid Reviews

Paid reviews provide the advisory scope described on the Service at the time of purchase.

Paid reviews may include:

Full findings
Remediation recommendations
Detailed RFI packages
Cost-impact estimates
Review completeness scoring
Risk assessments
Downloadable reports

Purchase of a paid review does not create any fiduciary relationship, consulting engagement, professional-services engagement, or guarantee of performance.

9. Privacy and Data Practices

Information Collected

Bidprobe may collect and process:

Account information
Contact information
Company information
Payment information
Customer Documents
Project information
Usage information
Device information
Log information
Communications with Bidprobe
Feedback submitted through the Service

Use of Information

Bidprobe may use collected information to:

Provide and operate the Service
Process transactions
Generate reviews and reports
Authenticate users
Maintain platform security
Prevent fraud and abuse
Improve user experience
Conduct analytics and benchmarking
Develop new products and features
Comply with legal obligations
Enforce these Terms

Ownership of Derived Data and Analytics

While users retain ownership of Customer Documents, Bidprobe owns all Derived Data generated through operation of the Service.

Derived Data does not include Customer Documents themselves and does not grant Bidprobe ownership of customer-specific project files.

Product Improvement and Platform Development

Bidprobe may use anonymized and aggregated information generated from operation of the Service to improve review quality, improve platform performance, develop new functionality, refine methodologies, improve machine-learning systems, and develop benchmarks and industry intelligence.

No Sale of Customer Documents

Bidprobe does not sell Customer Documents, project files, drawings, specifications, estimates, quotations, or customer-specific confidential information.

Bidprobe may commercialize anonymized, aggregated, and Derived Data that does not identify individual customers, projects, or confidential project information.

Data Retention

Customer Documents and related information may be retained for periods reasonably necessary to provide the Service, comply with legal obligations, resolve disputes, and improve platform performance.

Privacy Compliance

Bidprobe intends to operate in accordance with applicable privacy laws, including PIPEDA where applicable.

Security Measures

Bidprobe maintains commercially reasonable safeguards designed to protect information under its control.

No security measure can guarantee absolute security.

Security Incidents

If Bidprobe becomes aware of a security incident involving personal information and notification is required by law, Bidprobe will provide notice within a commercially reasonable period.

10. Enterprise and Multi-User Accounts

Business Accounts

Where an account is created on behalf of a company, partnership, corporation, or other organization, the individual accepting these Terms represents and warrants that they have authority to bind that organization.

The organization shall be responsible for all activity occurring under the account.

Authorized Users

Organizations may permit employees, estimators, project managers, executives, and other authorized personnel to access the Service.

The organization remains responsible for:

Credential management
User activity
Uploaded content
Compliance with these Terms

Account Sharing

Unless expressly permitted by Bidprobe, account credentials may not be shared outside the user’s organization.

Bidprobe reserves the right to limit, suspend, or terminate unauthorized credential sharing.

Organizational Liability

All obligations, disclaimers, liability limitations, indemnification obligations, and arbitration obligations contained in these Terms apply equally to:

The organization
Its employees
Its contractors
Its agents
Its authorized users

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

BIDPROBE SHALL NOT BE LIABLE FOR ANY:

Lost profits
Lost revenue
Lost business
Lost opportunities
Lost contracts
Bid losses
Construction losses
Delay damages
Liquidated damages
Cost overruns
Rework costs
Procurement costs
Consequential damages
Indirect damages
Incidental damages
Special damages
Exemplary damages
Punitive damages

WHETHER ARISING FROM:

Contract
Tort
Negligence
Gross negligence to the extent permitted by law
Misrepresentation
Breach of warranty
Statute
Common law
Equity
Strict liability
Third-party claims

AND WHETHER OR NOT BIDPROBE WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

WITHOUT LIMITING THE FOREGOING, BIDPROBE SHALL NOT BE LIABLE FOR:

Errors or omissions in reports
Missed scope items
Incorrect code interpretations
Incorrect labor assumptions
Incorrect pricing assumptions
Bid outcomes
Award outcomes
Project profitability
Construction performance
Contract disputes
Owner claims
Consultant claims
Supplier claims
Subcontractor claims
Insurance claims
Bonding claims
Regulatory actions

THE TOTAL AGGREGATE LIABILITY OF BIDPROBE, 3314602 NOVA SCOTIA LIMITED, ITS OWNERS, OFFICERS, DIRECTORS, EMPLOYEES, CONTRACTORS, AFFILIATES, SUCCESSORS, AND ASSIGNS FOR ANY AND ALL CLAIMS ARISING OUT OF OR RELATING TO THE SERVICE SHALL NOT EXCEED THE GREATER OF:

(A) THE AMOUNT PAID BY THE USER FOR THE SPECIFIC REVIEW GIVING RISE TO THE CLAIM; OR

(B) THREE HUNDRED FIFTY UNITED STATES DOLLARS (US $350).

THIS CAP APPLIES REGARDLESS OF:

The number of claims asserted
The legal theory asserted
The number of reports purchased
The number of projects involved
Whether damages are direct or indirect
Whether claims are asserted by the user or through the user
Whether claims are asserted by third parties

THE PARTIES ACKNOWLEDGE THAT THIS LIMITATION OF LIABILITY IS A MATERIAL BASIS OF THE PRICING OF THE SERVICE.

12. Indemnification

The user agrees to defend, indemnify, and hold harmless Bidprobe, 3314602 Nova Scotia Limited, its owners, officers, directors, employees, contractors, affiliates, successors, and assigns from and against any and all claims, demands, actions, proceedings, damages, judgments, losses, liabilities, costs, and expenses, including reasonable legal fees, arising from or relating to:

The user's use of the Service;
Documents uploaded by the user;
Violation of these Terms;
Violation of any law;
Violation of any third-party rights;
Reliance upon Service outputs;
Any bid, estimate, proposal, contract, procurement, or construction decision made by the user;
Any claim asserted by a project owner, contractor, subcontractor, consultant, supplier, insurer, surety, lender, governmental authority, or other third party relating to the user's use of the Service.

The indemnification obligations contained in this section survive termination of the Service and these Terms.

13. No Third-Party Beneficiaries and No Third-Party Reliance

No Third-Party Beneficiaries

These Terms are solely for the benefit of the parties to this agreement and create no rights in any third party.

Nothing in these Terms shall be interpreted as creating any duty, obligation, or liability owed by Bidprobe to any third party.

No third party shall have any right to enforce these Terms.

No Third-Party Reliance

Bidprobe reports, reviews, findings, recommendations, scores, analyses, and outputs are prepared exclusively for the customer who purchased or obtained access to the Service.

No other person or entity may rely upon any Bidprobe output for any purpose.

Without limitation, the following parties are expressly prohibited from relying upon Bidprobe outputs:

Project owners
General contractors
Construction managers
Subcontractors
Consultants
Architects
Engineers
Suppliers
Vendors
Sureties
Bonding companies
Insurers
Lenders
Government authorities
Regulatory agencies
Successors and assigns of any of the foregoing

The existence, possession, transmission, forwarding, sharing, publication, disclosure, or receipt of a Bidprobe report by a third party shall not create any duty of care, contractual relationship, professional relationship, reliance interest, or liability on the part of Bidprobe.

Bidprobe expressly disclaims all responsibility and liability arising from any third-party use of or reliance upon Bidprobe outputs.

No Duty to Third Parties

Bidprobe does not undertake any obligation to verify, update, correct, supplement, monitor, or communicate information to any third party.

Any person obtaining access to a Bidprobe report does so entirely at their own risk.

14. Copyright, Document Ownership, and Takedown Policy

Responsibility for Uploaded Content

Users are solely responsible for all documents, files, materials, data, and content uploaded to the Service.

Users represent and warrant that they possess all rights, permissions, licenses, authorizations, and consents necessary to upload and submit such materials to Bidprobe.

Users further represent and warrant that uploaded materials do not infringe any copyright, trademark, trade secret, contractual restriction, confidentiality obligation, or other proprietary right of any third party.

Copyright Complaints

Bidprobe respects intellectual-property rights and expects users to do the same.

Any person who believes that content submitted to the Service infringes their copyright or other intellectual-property rights may submit a written notice containing:

Identification of the allegedly infringed work
Identification of the allegedly infringing material
Contact information of the complaining party
A statement of good-faith belief that the use is unauthorized
A statement that the information provided is accurate
A statement that the complaining party is authorized to act on behalf of the rights holder

Bidprobe may request additional information before taking action.

Takedown Procedure

Upon receipt of a facially valid infringement notice, Bidprobe may:

Remove content
Disable access to content
Suspend processing of content
Restrict access to affected accounts
Conduct further investigation

Bidprobe reserves sole discretion regarding the appropriate response to any complaint.

Counter-Notice Procedure

A user who believes content was removed or disabled in error may submit a written counter-notice containing:

Identification of the removed material
A statement explaining the basis for the dispute
Contact information
A statement made in good faith that the removal was mistaken or improper

Bidprobe may forward the counter-notice to the complaining party and may restore content where appropriate.

Nothing in this section obligates Bidprobe to restore any content.

Repeat Infringer Policy

Bidprobe reserves the right to suspend or terminate accounts belonging to users who repeatedly infringe intellectual-property rights or repeatedly upload content they lack authority to use.

Determinations regarding repeat infringement shall be made in Bidprobe’s sole discretion.

No Obligation to Monitor

Bidprobe is not obligated to monitor uploaded content for copyright infringement, ownership disputes, confidentiality violations, contractual restrictions, or other legal issues.

Users remain solely responsible for ensuring they possess the necessary rights to upload and use content through the Service.

Ownership Disputes

If Bidprobe becomes aware of a dispute regarding ownership, control, confidentiality, or authorization relating to uploaded materials, Bidprobe may:

Suspend processing
Restrict account access
Remove disputed materials
Request additional documentation
Cooperate with lawful legal process

Bidprobe shall not be responsible for resolving ownership disputes between third parties.

15. Export Control, Sanctions, and Trade Compliance

Compliance With Export Laws

The Service may be subject to Canadian, United States, and other applicable export-control, trade-control, sanctions, and economic-restriction laws.

Users agree to comply with all applicable export-control and sanctions laws when using the Service.

Restricted Persons

Users represent and warrant that neither they nor any person acting on their behalf:

Are listed on any applicable sanctions list
Are owned or controlled by sanctioned persons
Are acting for the benefit of sanctioned persons
Are subject to trade restrictions prohibiting use of the Service

Restricted Jurisdictions

Users shall not access or use the Service from any jurisdiction where such use would violate applicable sanctions, export-control laws, embargoes, or trade restrictions.

Bidprobe reserves the right to restrict or prohibit access from jurisdictions subject to comprehensive sanctions or embargoes.

Prohibited Uses

Users shall not use the Service in connection with:

Activities prohibited by applicable sanctions laws
Illegal export transactions
Sanctioned parties
Evasion of trade restrictions
Activities prohibited under applicable Canadian or United States export regulations

Suspension Rights

Bidprobe may suspend, terminate, restrict, investigate, or refuse access to the Service if it reasonably believes continued access may violate applicable sanctions, export-control laws, trade restrictions, or governmental requirements.

No Liability for Compliance Actions

Bidprobe shall not be liable for any loss, delay, interruption, suspension, termination, or damage arising from actions taken to comply with applicable export-control laws, sanctions regulations, governmental directives, or legal obligations.

16. Arbitration and Class Action Waiver

PLEASE READ THIS SECTION CAREFULLY.

THE USER AND BIDPROBE AGREE THAT ALL DISPUTES SHALL BE RESOLVED EXCLUSIVELY THROUGH FINAL AND BINDING ARBITRATION.

THE USER WAIVES THE RIGHT TO:

File a lawsuit in court
Participate in a jury trial
Participate in a class action
Participate in a representative action
Participate in a mass arbitration

Any dispute arising out of or relating to the Service or these Terms shall be resolved exclusively through confidential binding arbitration conducted in Halifax, Nova Scotia, Canada.

The arbitration shall be conducted in English.

The arbitrator shall have exclusive authority to determine arbitrability and enforceability of this agreement.

Judgment upon the award may be entered in any court having jurisdiction.

17. Termination

Bidprobe may suspend or terminate access to the Service at any time, with or without notice, for any violation of these Terms or for protection of the Service.

Upon termination:

Access to the Service may cease immediately
Customer data may be retained in accordance with retention policies
Outstanding payment obligations remain enforceable
Limitation of liability, indemnification, arbitration, ownership, confidentiality, and similar provisions survive termination

18. Governing Law

These Terms are governed exclusively by the laws of the Province of Nova Scotia and the federal laws of Canada applicable therein, without regard to conflict-of-law principles.

Any matter not subject to arbitration shall be subject to the exclusive jurisdiction of the courts of Nova Scotia, Canada.

19. Severability

If any provision of these Terms is determined to be unlawful, invalid, unenforceable, or void, that provision shall be severed and the remaining provisions shall remain in full force and effect.

To the maximum extent permitted by law, any invalid provision shall be interpreted and modified to achieve the original commercial intent of the parties as closely as possible.

20. Entire Agreement

These Terms constitute the complete and exclusive agreement between the parties concerning the Service and supersede all prior discussions, communications, understandings, proposals, representations, and agreements relating to the Service.

No waiver, modification, or amendment shall be effective unless expressly authorized by Bidprobe in writing or through publication of updated Terms.

21. Changes to Terms

Bidprobe may modify these Terms at any time.

Updated Terms will become effective upon posting to the Service unless otherwise stated.

Continued use of the Service following publication of revised Terms constitutes acceptance of the revised Terms.

If a user does not agree to revised Terms, the user’s sole remedy is to discontinue use of the Service.

3314602 Nova Scotia Limited o/a Bidprobe Estimating

Website: bidprobe.com

Contact: support@bidprobe.com

Effective Date: August 13, 2026

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